The Housing Authority of the City of McDonough is seeking a Part-Time Accounts Payable Clerk. The MHA is a small housing authority with a total of 118 low-income public housing units on three sites. We do not operate the HCV Program. 

Cover letter and resume will be accepted through March 1, 2021 at 12pm at the information listed below. Candidates are encouraged to review the qualification requirements and submit specific evidence of experience in the above areas. NO PHONE CALLS PLEASE.  

Cover letter and resume should be submitted to:

Shanicki Burton, Executive Director
McDonough Housing Authority
P.O. Box 23
345 Simpson Street
McDonough, GA 30253
Fax: 770-957-1593
Email: sburton@mcdonoughha.org
McDonough Housing Authority is an Equal Opportunity Employer.

PART-TIME ACCOUNTS PAYABLE CLERK- MCDONOUGH HOUSING AUTHORITY

General Statement of Duties:

Under general supervision of the Executive Director, performs Authority accounts payable duties and maintains accounts payable written and electronic records and associated documentation. Responsible for preparation and management of accounts payable and accounts, receivable records, grant management and other related accounting functions that promote the MHA mission.

Essential Job Functions:

1. Responsible for all data entry relating to the accounts payable function including, but not limited to: verification of vendor payment statements by cross-checking against appropriate payment or purchase orders to validate (1) all items were received as ordered, (2) item/service costs agree with original price quote at time of order, and (3) appropriate program(s) are charged for cost of purchase/service.

2. Process employee payroll as directed by Executive Director.

3. Perform necessary Human Resource duties as directed by Executive Director.

4. Preparation and management of financial records as directed by Executive Director.

5. Classify billings and enter into accounts payable system for timely payment

6. Enter client payments from different housing projects.

7. Update and reconcile depreciation ledger.

8. Reconcile investment statements.

9. Assist in maintaining accounts receivable, accounts payable and subsidiary ledgers.

10. Prepare 1099’s and required HUD financial reports with proper documentation.

11. Promptly pays all utility (electric, gas, waste, water) bills and reviews each to ensure that excessive utility usage is reported to the Executive Director for review.

12. Prepares invoices for payment.

13. Performs daily/weekly deposits. 

14. Creates new Vendor files as needed. Also collects W-9 information from new vendors.

15. Responsible for closing A/P Month End and Fiscal Year End.

16. Responsible for maintaining, supporting, and promoting a safe work environment while complying with all safety rules, policies, and procedures.

17. Performs other duties as assigned.

Additional Essential Job Functions

1. Assists the Executive Director directly in the administration of personnel policy and associated matters.

2. Responsible for procurement of office supplies, materials and equipment.

3. Types and maintains requested files for the Executive Director.

4. Performs all related duties as required.

Required Knowledge and Abilities:

1. High school graduate, and/or any combination and experience equivalent to two years of college course work in business administration or accounting.

2. Some accounts payable background required and demonstrated knowledge of accounts payable.

3. Strong analytical and organization skills.

4. Accuracy and precision when working with figures.

5. Ability to function courteously and professionally with vendors, employees of the Authority, the public and judicial system.

6.  SACS preferred but not required. 

Physical Requirements

1. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

2. Work requires reaching, fingering, grasping, and repetitive motions.

3. Vocal communication is required for expressing or exchanging ideas by means of the spoken word.

4. Visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Special Requirements:

1. Valid Georgia driver’s license required and must maintain eligibility for coverage under the Authority’s automobile insurance.

2. Must complete a criminal background record.

The Canton Housing Authority is seeking  experienced housing professionals to serve as its Property Managers. The CHA is a small housing authority with a total of 145 low – income public housing units located on three sites. CHA does not operate the Housing Choice Voucher Program.

The ideal candidate must possess a range of skills and abilities in order to qualify for this position. Bachelor’s degree preferred in human services, social work, or public/business administration or related field. Minimum of four (4) years of public housing or property management experience in HUD programs required, Rent Calculation Certification, Occupancy Specialist Certification and EIV Certification (all required within six (6) months of hire; Public Housing Manager Certification required within one (1) year of employment. Experience in SACS software preferred. Experience in low-income housing tax credit (LIHTC).

Cover letter and resumes will be accepted through March 3, 2021 at the information listed below, no phone calls please. Candidates are encouraged to review the full job description below and submit specific evidence of experience in the above areas. Cover letter and resume should be submitted to:

Canton Housing Authority
Attn: Mr. Marzine Q. Hudson, Executive Director
1400 Oakside Drive, #76
Canton, GA 30114
Email: mhudson@cantonha.org

Position Title:           Property Manager
Report To:                Executive Director
Work Schedule:     Full Time
Status:                      Regular Position
Wage/Hour Laws:  Exempt

Position Summary

The Property Manager is the primary representative of management to the residents and the public. This employee has the direct responsibility for the day-to-day operation of the assigned project. The Property Manager is the management vehicle for implementing all of the policies and procedures established by Canton Housing Authority (CHA).

Major Duties and Responsibilities

• Maintain the business office for the efficient operations of the community; ensuring the business office is open and operational in accordance with established guidelines and CHA policy.
• Maintain bulletin board with required documentation.
• Maintain visibility at each of the communities; conduct daily outside inspections to ensure it is maintained according to CHA standards.  Drive through community’s daily and walk weekly, noting deficiencies and leaving warnings. 
• Responsible for all evictions based on CHA policies including, scheduling Grievance Meetings and attending court hearings.
• Assist in planning and implementing safety and security programs, promote residents’ involvement, and serve as a liaison with the Onsite Officers; assists in the eviction of violent or criminal residents, and maintain a list of emergency telephone numbers as well as enforce safety and fire prevention.
• Supervise daily operations of maintenance staff and ensure proper project management activities.
• Establish and maintain all office procedures, files and records, reports and systems as are needed to manage the community according to the policies and procedures of CHA and HUD regulations.
• Show vacant apartments and sell prospective residents on the desirability of the unit and community to maximize occupancy of assigned project.
• Supervise and direct the scheduling of all maintenance necessary to maintain the units in accordance with UPCS standards.  Initiate work orders and monitor completion to minimize turn-around time.
• Manage the community facilities; participate in planning new or remodeled facilities and/or equipment purchases; schedule and administer the use of facilities and equipment as needed.
• Accept applications and screen applicants in accordance with CHA policy; complete lease-up process. Conduct tenant orientation; review and explain lease requirements to help ensure compliance with the lease requirements and occupancy policies. Issue lease violations, conference with residents and initiate the eviction process when needed.
• Create and maintain a waiting list of eligible applicants in accordance with CHA waitlist policies.
• Handle residents’ complaints and concerns and make appropriate referrals to outside agencies as needed.
• Identify and recommend improved methods for providing Resident Services, planning and implementing social service programs, reducing operating expenses and maintaining the physical assets of the community.
• Inspect maintenance work to ensure that work orders are completed and the quality of work is acceptable. Submit monthly work-order report to the Executive Director.
• Perform move-in, housekeeping and pest control inspections of all units in accordance with CHA housekeeping policies and UPCS standards.  Initiate work orders for repairs and damages as needed.
• Ensure rent calculations, initial, annual and interim recertifications are completed in accordance with HUD regulations and CHA policy. Monitor and track residents to ensure compliance with Community Service and Zero Income requirements; submit monthly reports as required.
• Place purchase orders for maintenance supplies by established guidelines of CHA purchasing procedures. 
• Prepare weekly management and occupancy reports as directed by management. Complete and submit to the Executive Director all required reports by established deadlines. 
• Responsible for collecting rent and all financial transactions are handled in accordance with all established procedures and CHA policy. 
• Work closely with Executive Director in creating and implementing marketing strategies to help maintain established occupancy standards.
• Integrity and Trust – Show consistency between words and actions.
• Protect confidential and sensitive information.
• Effectively handles emotions, including anger and frustration.
• Ethics and Values – Engages in open and honest dialogue with others. 
• Treat all individuals (residents, staff and guest) respectfully, professionally and fairly.
• Customer and Team Focus – Establish and maintains effective customer relationships.
• Demonstrates effective customer relationships.
• Perform other duties as required by the Office Administrator and the Executive Director.

Required Knowledge, Skills, and Abilities

• Thorough knowledge of Housing Authority’s public housing program.
• Thorough knowledge of HUD rules, regulations, and policies on leasing and occupancy.
• Knowledge of modern office practices and procedures.
• Knowledge of report preparation techniques.
• Skill to operate personal computer, typewriter, calculator, and other common office machines.
• Ability to physically assess the units.
• Ability to make mathematical computations with speed and accuracy.
• Ability to understand and follow written and oral instructions.
• Ability to maintain moderately complex clerical records and prepare reports.
• Ability to establish and maintain effective working relationships with residents, Housing Authority employees, public officials, and the general public.
• Ability to pass the Public Housing Management Test within one year.

Minimum Education, Training, and/or Experience

The successful candidate must have a minimum of a two-year degree from an accredited college or university and/or two years of  experience in public housing or property management.  Ability to manage a high workload, multitask projects, and completing priorities, with strong attention to details, excellent organizational skills, and the ability to work well under pressure.

The City of Thomaston Housing Authority is seeking candidates to fill the full time of Maintenance Technician.

Under the direction of the Maintenance Manager, performs a variety of skilled trade and labor activities. This position is responsible for completing physical work tasks related to the maintenance, improvement, and safety of assigned Public Housing properties managed by the Authority. The successful candidate must have experience in routine electrical, plumbing, HVAC, carpentry, painting, general repair, appliance repair, vacancy preparation, preventive maintenance and related disciplines.

Trade licenses/certifications are highly desirable. The individual must be able to complete assigned work orders efficiently. Maintains open communication with management, consistently maintains a professional, courteous attitude with residents, co-workers and the general public; attends and participates in training seminars as requested and performs on-call emergency service as required. The ideal candidate possesses a high school diploma and has a minimum of two years’ experience performing general maintenance duties at a public housing property; or any equivalent combination of education, training, trade licenses/certifications and experience that provides the required knowledge and abilities.

 Salary is commensurate with education, trade licenses/certifications and experience. THA provides a comprehensive benefits package that includes medical insurance, life insurance, retirement benefits, paid holidays, sick leave, and vacation days. Applicant must successfully complete a drug screen, have a satisfactory driving record with the Department of Motor Vehicles, and pass a criminal history/law enforcement background check.

Position is open until filled. For more information or to apply, qualified applicants may email resume, three references and cover letter to Tyra Brownlee at tyrabrownlee@thomastonhousing.org.  Thomaston Housing Authority is an equal opportunity employer.

Under the supervision of the Thomaston Housing Authority (THA) Executive Director, the Maintenance Manager is responsible for supporting on-going property maintenance functions at the THA. The Maintenance Manager directs the activities of the Maintenance Department which includes inventory, properties, facilities, and grounds operations. Duties include, but are not limited to, preserving and protecting the long-term physical and operational viability of all THA properties and facilities; responsibility for the administrative functions of the department including budget preparation, personnel management; directing maintenance staff and advising the Executive Director regarding general facilities matters. Additionally, is responsible for the selection, training and evaluation of subordinate staff; prepares and presents reports and recommendations as needed. The Maintenance Manager helps establish and maintains a level of pride in the performance and appearance of THA communities by ensuring the properties remain safe, comfortable homes that our residents can be proud to reside in.

Duties include, but are not limited to, training and supervising maintenance personnel; supervising all phases of THA’s modernization program, consulting subordinates in conferences, reviewing records and reports, and inspecting physical layouts and operations; procuring materials and supplies for the modernization program; approving purchase orders and vendor invoices for payment; supervising and directing routine, preventative, and emergency maintenance activities; ensuring all work orders are completed expeditiously, particularly emergency work orders; conducting inspections of grounds and facilities for proper maintenance and upkeep; overseeing all USPC inspections; tracking work order types, completion, and preparation of management reports on work order activity; performing vacancy inspections and producing vacancy turnover orders; maintaining inventory files, procuring required items, and communicating with vendors; keeping informed about public housing matters by careful study of HUD regulations, laws and ordinances, and publications related to public housing matters; and maintaining positive public relations.

Minimum Qualifications: Two year technical or college degree in related field or graduation from high school, or GED equivalency with five years of public housing experience and two HUD certifications. An equivalent combination of education, training, and experience that provides the required knowledge and abilities may be considered sufficient. Previous public housing experience is highly desirable.

Salary: Commensurate with qualifications and experience
Deadline for Submitting Applications: Open Until Filled

Interested applicants are asked to provide a resume and three (3) references to: Patricia A. Allen, Executive Director
574 Triune Avenue , Thomaston, Georgia  30286
or you may email at:  patriciaallen@thomastonhousing.org

Thomaston Housing Authority is an equal opportunity employer.

FINANCE MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Finance Manager. Under the Supervision of the Director of Housing Assistance, the incumbent will plan and organize the accounting department of the HACCP by being responsible for completing the day-to day activities related to maintaining the Authorities financial accounts in a manner consistent with generally accepted accounting procedures (GAAP) and HUD regulations. 

These duties will include but are not limited to preparing and satisfying financial reporting requirements of the Department of Housing and Urban Development. Making sure all finances are properly administered and monitored with appropriate controls in place at all times. Completion of monthly and mid-month check runs to ensure all HAP payments are made on time and accurately to Landlords and all Payables are paid before due date.  The appointed individual will maintain the Authorities Accounts Payables (A/P), Accounts Receivables (A/R), and General Ledger (G/L).  Processing all billings received and sent for HAP reimbursements, striving to keep all outstanding balances and debts less than 90 days and making sure any debts six (6) months or older are transferred to the Authority’s legal counsel when required.  Maintains a working relationship with the Fee accountant by submitting all reconciled bank accounts, reports of repayment recuperations, grant funding disbursements and other reports requested by the Fee accountant by a designated time period monthly. Maintain the monthly lease-up schedule as required by HUD, input the lease-up information into the Voucher Management System (VMS) electronic system for review by the Financial Management Team and other financial reporting requirements of HUD that require lease up and financial accounts.  Responsible for Fraud recovery activities which includes meeting with clients to set up repayment agreements, posting payments and keeping track of any arrears or default in payment agreements to include notifying clients and terminating clients as necessary.  Responsible for maintaining all IRS required information such as W-9 form request for tax payer Identification number which consist of ensuring certifications are up to date and attached to each Landlord and vendor in the file and HA software system. Tax form 1099 misc. preparation, mailing, and annual electronic submission to the IRS.

Requirements: BA/BS degree in accounting desirable and four years’ experience in Housing Choice Voucher Accounting; an equivalent combination of education and experience will be considered. Must possess HCV Financial Management and Reporting certifications or receive certifications within 1 year of employment. Advanced knowledge of MS Excel and MS Word required.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                                walkercm@bellsouth.net  Subject: F.M. Job Announcement   

Application Deadline: December 18, 2020

HCV HOUSING ADVISOR

(Temp to perm position. Job length is at least 6 months)

The Housing Authority of the City of College Park (HACCP) is currently seeking fully qualified applicants for the position of HCV Housing Advisor. The incumbent will assist with certification of participants’ eligibility for the Housing Choice Voucher and other programs relative to the HCV programs through annual and interim recertifications. Schedule and finalize participants annual recertifications to meet HACCP and HUD deadlines for completion. Obtain independent, third party verification of specific documents received. Utilize HUD’s verification systems to verify reported income. Determine the gross rent for the unit, including the utility allowance where applicable. Complete all necessary HUD forms in relationship to the eligibility and occupancy process. Submit annual background checks for participants to determine continued assistance. Create billings to reflect participants’ changes to be submitted to the appropriate department for timely processing. File completed recertifications in the participants file according to the file checklist. Address client’s questions and inquiries in relation to program assistance in a timely fashion.

The HCV Housing Advisor also will conduct phone and email recertifications when needed for participants due to social distancing guidelines. Make reasonable accommodations for persons with disabilities to ensure that all clients receive superior attention and customer service. Ensure that all applicable certifications and/or documentations are completed and signed by head of household and/or other family members as required. Mail documents as needed to complete re-exams and notify clients of changes prior to the effective date of the changes.

Minimum Qualifications: High School diploma or equivalent. Knowledge of housing software (preferably TENMAST). Ability to accept responsibility, authority, and direction. Ability to resolve conflicts while maintaining integrity and professionalism. Ability to fluently communicate both orally and in writing. Minimum of 5 years’ experience in public and/or private housing leasing office. Must attend job related trainings and conferences when offered.

Preferred Qualifications: Eligibility, occupancy and/or rent calculation certifications preferred. Knowledge of Housing Choice Voucher/Section 8 code of Federal regulations.  Minimum of 2 to 3 years’ experience working in public housing and/or HCV departments. Familiarity with the portability process.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                              walkercm@bellsouth.net     Subject: H.A. Job Announcement

Application Deadline: December 18, 2020

PROGRAM MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Program Manager. Under the Supervision of the Director of Housing Assistance the incumbent will be responsible for the coordination and management of the day-to-day operations of the Housing Choice Voucher Program and supervision of employees and contract employees as assigned.

The appointed Individual will work closely with the Finance manager to assure internal control procedures are carried out for all program related financial/accounting transactions. Duties will include but are not limited to ensuring that all HCV processes and procedures are in compliance with HUD rules and regulations and introducing streamlined processes when needed. Assuring the agency is up to date with newly issued HUD required program implementations. Assisting with monthly and midmonth check and balance as part of preparation for check run. Utilizing the HUD software system to input debts owed by former clients/participants. Responsible for placing notices when the waiting list is open and maintaining and purging the waiting list when it is closed. Quality control of recertification and inspection requirements to comply with SEMAP standards. Quality check for 52665 billing accuracy and running reports to verify outstanding recertifications.  Processing all billings received and sent for HAP reimbursements making sure deadlines are met in a timely fashion. Oversight and monitoring the processing of background checks for HCV clients annually and at interim times when necessary.  Point of contact for Landlord and tenant conflict resolution. Representing the Housing Authority during informal hearings. Assist the Director of Housing Assistance in preparing for SEMAP and annual and interim audits. Tracking of portability of participants in accordance to HUD guidelines and HACCP processes which includes facilitating portability briefings and occasional case management duties as needed. Keeping the Director of Housing Assistance updated on daily activities of the HCV Program and any other duties as deemed necessary.

To be successful in this role, he/she must possess excellent written and oral communication skills and have the ability to both lead and function as a member of a team. Constant attention to detail and organizational skills, as well as the ability to multi-task and work well under pressure. Basic knowledge of HUD’s REAC system, Housing Choice voucher software (preferably TENMAST), SEMAP requirements, Housing Choice voucher program rules and guidelines, public speaking, and intermediate letter writing skills.

Requirements: BA/BS degree in business desirable and eight years’ experience in Housing related and/or supervisory experience combined. Section 8 Management Certification (preferred) and Eligibility/Occupancy Certification. Competency in MS Word, Excel, and Outlook.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:

walkercm@bellsouth.net Subject: P.M. Job Announcement  

Application Deadline: December 18, 2020

ADMINISTRATIVE ASSISTANT/LANDLORD LIAISON

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified candidates that are professional, polite, and attentive while also being accurate for the position of Administrative Assistant/Landlord Liaison. Under the Supervision of the Director of Housing Assistance the Administrative Assistant/Landlord Liaison will serve as the first impression and point of contact with excellent communication skills and an upbeat attitude to employees, internal departments, and external parties including Landlords and vendors. You will be responsible for administrative duties that ensure the office operates smoothly and therefore will always be prepared, responsive and willing to meet each challenge directly.

Responsibilities:

• Perform Administrative responsibilities including taking notes during meetings, preparing correspondence, managing files
• Answer, filter, and forward all incoming phone calls
• Issue and receive documents to and from HCV landlords and participants, time-stamp all documents received and place in appropriate staff mail drop, assuring confidentiality and timely receipt
• Compile tenant and landlord briefing packets
• Receive, sort and distribute mail and supply orders to applicable staff; log all invoices to confirm receipt
• Conduct landlord briefings and ensure that all landlords are registered properly with the HACCP and the necessary documents are received and updated timely and accurately manually and in the software system
• Meet with Director of Housing assistance regularly and on an as needed basis to discuss weekly and monthly calendars
• Receive and schedule participants request for hearings along with mailing final determinations
• Assist staff with administrative clerical support, to include but not limited to copying, faxing, scanning, filing, writing and mailing letters along with other program documentation
• Other duties as assigned

Skills and Qualities of a successful candidate:

• Strong organizational and interpersonal skills and the ability to interact with others with diplomacy and discretion
• Know how to tactfully handle difficult situations (calls and in person)
• Acts with integrity at all times especially in matters of a confidential or personal nature
• Ability to prioritize and manage multiple /conflicting work priorities
• Excellent Customer service attitude

MINIMUM QUALIFICATIONS   High school diploma or equivalent.  Some college preferred.  Must have 2 (two) years public housing, assisted housing and/ or private housing clerical administrative support experience.  Must be able to communicate effectively with the general public. Must be able to work under pressure.   Proficient with the MS Office Suite. Excel at both verbal and written communication with a minimal typing speed of 35 wpm.   Must attend job related trainings and conferences and have a genuine desire to meet the needs of others.

Please submit resume and cover letter with supporting credentials to:                                   walkercm@bellsouth.net   

Subject: A.A. Job Announcement

Application Deadline: December 18, 2020

The Marietta Housing Authority (MHA) is seeking an organized and energetic individual experienced with the Section 8 Housing Choice Voucher (HCV) Program to work with families to determine eligibility for the HCV Program. A Housing Specialist must have the ability to input data into MHA software for required HCV Program reports, to interpret MHA’s Administrative plan, to interact with landlords and families, to ensure compliance with federal requirements and to provide excellent customer service. A successful candidate must pass MHA background checks.

Salary range begins at $35,399. MHA offers an excellent benefits package. MHA is an Equal Opportunity Employer:

If you feel you are qualified for the Housing Specialist position, email your resume to Erica Green at egreen@mariettahousingauthority.org.

MARIETTA HOUSING AUTHORITY
95 Cole Street
Marietta, Georgia  30060
(770) 419-3200   fax: (770) 419-3232
www.mariettahousingauthority.org