PROPERTY MANAGER – Newnan Housing Authority
REPORTS TO: Director of Operations-Salary Range 40,000.00 to 50,000.00 with Paid Benefits email only Resume Candace Atkinson (email@example.com)
POSITION SUMMARY: The Property Manager is responsible for the day-to-day operation of assigned properties. This involves managing and coordinating property operations, budgeting, comprehensive and strategic planning, and administrative decision-making, directing maintenance repairs, and supervising the work of others.
- Supervises daily leasing and occupancy activities for assigned properties by setting priorities of tasks to be performed.
- Coordinates interviews with prospective tenants which includes completing application, verifying information, and reviewing eligibility for admission for public housing based on HUD, AHA policies and ACOP policies.
- Ensures the rent-up of apartments; maintains the waiting lists and lists of housing vacancies.
- Prepares and maintains documents and forms, including Lease Agreements, income certifications and records of all project transactions; maintains eligible applicant files for assigned units in accordance with HUD regulations and ACOP policies.
- Shows vacant units to prospective residents.
- Signs and explains inspection reports and residents’ leases.
- Participates in legal affairs such as eviction proceedings and garnishments and writs; prepares letters, dispossessory warrants and delinquent rent letters.
- Calculates rent adjustments for incoming and vacating residents; calculates prorated rents based upon rates adopted by the Authority and participates in collecting delinquent accounts.
- Calculates and/or monitors move-out repair charges, and prepares required move-out letters.
- Coordinates annual re-exams of residents.
- Counsels residents who are not complying with policy and/or procedures or who have economic, social, legal, health, or other problems; refers to the social service agencies, as needed, and documents resident files. Maintains cooperative working relationships with other community social services groups.
- Coordinates community services hours for non-exempt residents with designated agencies in accordance with HUD regulations.
- Develops and maintains a positive relationship with the Resident Council.
- Inspects apartments, equipment, and grounds to determine need for maintenance and repairs.
ESSENTIAL FUNCTIONS: (continued)
- Receives requests for repairs and issues work orders for repairs and to follow up completed work to assure quality meets desired standards.
- Coordinates the work of staff to ensure that properties are being maintained as attractive safe environments, and repairs are completed timely; maintains technical records and prepares periodic reports on: renovation, maintenance and repair of evacuated apartments, fire damage and repair costs, painting histories, and equipment installations, transfers and disposals.
- Develops routine maintenance activities, scheduling and inventory control; and implementation and scheduling of preventive maintenance programs.
- Approves purchasing and receipt of supplies and equipment for maintenance and office.
- Assists supervisor with preparing budget for properties and adhering to budget to ensure the fiscal integrity of the developments.
- Counsels and evaluates subordinate employees on a scheduled basis; plans and conducts training for employees; coordinates and occasionally participates in extended hours of work.
- Submits reports to the PIC (Public Housing Information Center) and resolves
RELATED DUTIES AND ACTIVITIES
- Ability to operate standard computer equipment, and other office equipment.
- Ability to learn software used for public housing.
- Ability to work independently and with little direct supervision.
- Ability to communicate with confidence, patience and concern.
- Ability to make decisions regarding adherence to policies and regulations
or similar daily matters.
- Ability to maintain an effective working relationship with subordinates,
supervisors, residents, vendors, and social services agencies.
7. Assists in the interviewing process of hiring new staff.
8. Performs duties in a safe manner and actively encourage others to comply with safety rules and regulations.
- Uses personal vehicle while conducting business for the Albany Housing Authority.
- General good physical health with the stamina required to inspect buildings, grounds and equipment; and able to lift at least fifteen pounds.
- Supervises a variety of secretarial/clerical related duties.
12. Performs other related duties as required.
REQUIRED KNOWLEDGE AND SKILLS:
- Thorough knowledge of the general operations and procedures of Public Housing.
- Knowledge of the purposes, policies and regulations of the Newnan Housing Authority as established by the Board of Commissioners and/or as set forth by HUD regulations; and the ability to interpret and make independent decisions based on established guidelines.
REQUIRED KNOWLEDGE AND SKILLS: (continued)
- Knowledge of local, state and federal laws governing public and other subsidized housing programs including health and fire regulations, landlord/tenant relationships, leasing of property and evictions.
- Knowledge of maintenance, grounds care and cleaning equipment, materials, supplies, methods and procedures, with the ability to convey this knowledge, through training, to staff.
- Knowledge of Planned Maintenance, work order, and maintenance accounting systems.
- Ability to plan and supervise the work of others, including Assistant Property manger, office personnel, maintenance staff, and temporary personnel.
- Ability to communicate with confidence, patience and concern.
- Ability to maintain an effective working relationship with subordinates, supervisors, co-workers, residents, vendors, and social service agencies.
- Ability and willingness to comprehend diverse ethnic or cultural points of view without personal bias in problem solving situations.
EDUCATION & EXPERIENCE:
- Graduation from an accredited four-year college or university with Bachelor’s Degree in Business or Public Administration or related field preferred but not required; (persons without a Bachelor’s Degree will be considered), and;
- Four years experience in public housing or property management preferably in a supervisory position, or;
- Any combination of education and experience that will meet the required knowledge, skills and abilities.
- Possession of a valid Class C State of Georgia motor vehicle operator’s license.
- Certification as a Public Housing Manager or ability to become certified within 3 months of employment.
4.. SACS software preferred but not required.