Deputy Director Open Position

About Abbeville Housing Authority (AHA):
AHA serves the residents in the city and county of Abbeville, South Carolina. The Public Housing Authority serves approximately 321 families resideng in 129 apartments throughout the city and county-wide. Website: www.abbevillehousing.org

Our Mission:
To provide safe and decent housing to low-to-moderate income families residing in Abbeville county and to assist those families in their pursuit in self-sufficiency.

Deputy Director Responsibilities and Duties

To assist the Executive Director in overall administrative and management of the Abbeville Housing Authority’s public housing program. Performs administrative, managerial, and supervisory tasks involving the administration and operation of daily activities of the Commissioners, HUD, and local jurisdiction.

Specific duties Include the following:

1. Coordinates the daily operations of the Agency and assists the Executive Director in planning, developing, organizing, directing, and implementing the Agency’s Housing Programs.
2. Works with the Executive Director and the Board of Commissioners (BOC) to assist in the development of the Agency’s strategic and operational plans. Effectively manages the development of organizational structures, and plans and implements internal policies, programs, goals, and priorities; makes recommendations to the Executive Director for changes if needed.
3. Assists in the oversight and provisions for the safekeeping of the Agency’s buildings, grounds, facilities, equipment, supplies, monies, files, records, documents, and reporting.
4. Oversees the preparation of the administrative and HUD budgets program funds in cooperation with the Fee Accountant and other department supervisors and makes appropriate recommendations to the Executive Director.
5. Supervises administrative and maintenance staff, providing ongoing assistance to support a positive and productive working environment. Manage and monitor workflows, vacancy, and department budgets.
6. Monitors staffing levels to ensure capacity to achieve organizational objectives, based upon approved budgetary guidelines.
7. Attends BOC meetings, informs the Board of the status of activities and projects within the Agency, provides information on evaluations of efficiency and effectiveness of Agency operations, and proposes recommendations for improvements. Responds promptly to BOC inquiries regarding Agency plans and operations.
8. Researches and prepares grant applications and proposals applicable to public housing and resident opportunities. Develop community partnership to assist in serving the needs of residents.
9. May negotiate contracts with outside agencies and companies for maintenance and management services.
10. Serves as alternate Agency representative in discussing goals, priorities, problems, and concerns
11. Attends professional meetings, seminars, and conferences to keep abreast of new trends, activities, and concepts in Public Housing.
12. Participates in community activities and functions relevant to Agency objectives; maintains membership and participates in appropriate community service organization(s) activities.
13. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience
Five (5) years of responsible managerial experience in public housing or ten (10) years of responsible administrative experience in a closely related field (e.g., a regulatory Agency). Bachelor’s degree in Business, Public Administration, or a closely related field from an accredited college or university or equivalent experience. Strong written and verbal communication skills are required to effectively engage with a wide range of internal and external stakeholders, including handling sensitive, unstructured, and potentially controversial matters with tact and diplomacy.

Contract & Procurement Management, Fair Housing and Certification from a bona fide Public Housing Manager (PHM) Certification program or equivalent executive management certification is required or must be achieved within one (1) year of hire or another allowable period of hire as authorized by the Executive Director.

Position: Deputy Director
Supervisor: Executive Director
FLSA status: Exempt
Salary: Negotiable

Benefits Include:

• Major Medical
• Retirement
• Paid Sick and Vacation Time

Respond by sending your resume to : BrackettHR at Kirsten@bracketthr.com

The Housing Authority of the City of Augusta seeks qualified applicants for position of an experienced Accountant.

Major Duties and Responsibilities:

The statements contained here reflect general details necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Housing experience preferred, but not required. Emphasys/Elite experience preferred, but not required

1.       Posts and/or reviews cash receipts and expenditures journals for all ledgers.

2.       Prepares the reconciliation of assigned bank statements.

3.       Prepares and transmits 1099 annual tax statements to appropriate vendors and IRS.

4.       Performs internal audits on each bi-weekly payroll general ledger distribution and any special payroll distributions. Prepares and completes necessary journal entries.

5.       Reports all Housing Choice Voucher activity to HUD’s Voucher Management System.  Reconciles to General Ledger and Occupancy Reports in preparation for HUD/Auditor reviews.

6.       Assists in completion of HUD Two-Year Tool and provides advice on leasing and use of funding.

7.       Prepares journal entries of Authority day-to-day operations such as insurance and contract amortization, notes payable, fixed assets, depreciation, and others assigned. 

8.       In conjunction with the VMS reporting and completion of the HUD Two-Year Tool, responsible for ensuring Housing Assistance Program funds are available to make HAP payments.

9.       Provide applicable reports to HAP staff for their review and approval of monthly disbursements to landlords. Then, performs all the Housing Choice Voucher, Veterans (VASH), and EHV    monthly HAP disbursements to landlords.

10.     Prepares Board Reports monthly.  Prints financial statements for all funds; reviews, analyzes, and provides summary description of common trends and significant variances between budget and actual activity.

11.     Reviews reports from Central Shop Administrative Staff and completes reports and journal entries for the Front-Line Service Fee (Fee For Service) revenue and expenses monthly.

12.     Assists the Director of Finance with entry of Line of Credit Control System (LOCCS) requisitions for Operating Subsidy and provides details of general ledger distribution to the Finance Coordinator for recording of deposits.

13.     Completes monthly income statements (Statement of Revenue and Expense) for each AMP. Distribute reports to the Finance Director, LIPH Director, and LIPH staff.

14.     Reconciles interfund balances on all ledgers monthly and prepares transfers of funds.

15.     Maintains LIPH Repayment Agreement balance spreadsheet and reconciles to the general ledger monthly. Reconciles security deposits and LIPH accounts receivable monthly.

16.     Provides significant assistance to the Director of Finance in the preparation and completion of the annual budget for the Augusta Housing Authority Directors’ and Board of Commissioners’ review and approval.

17.     Performs year-end closing of assigned ledgers and necessary reports for review and approval by the Director of Finance. Prepares analyses of various balance sheet accounts as needed. Inputs Financial Data Schedule data from year-end general ledger.

18.     Reconciles maintenance inventory and prepares journal entries annually; performs random check of inventory counts performed by       warehouse manager – reconciles differences.

19.     Completes relevant continuing education to maintain and improve job skills and related licenses and certifications.

20.     Performs related tasks as required.

Minimum Education, Training, and/or Experience

Graduation from an accredited four-year college or university with major course work in accounting or management information systems with at least three (3) years’ experience in general accounting and some experience in computer software troubleshooting, or any equivalent combination of education, training, and experience that provides the required knowledge and abilities. Previous public housing experience is desirable. Must be able to lift twenty (20) to twenty-five (25) pounds. Must be able to bend and stoop as required.

This is a full time position with the option of either a four or five day schedule. The salary range for qualified candidate would be $70, 000 to $100, 000 depending on experience. The successful candidate is eligible for all benefits afforded to full-time employees including, health, vision, and dental insurance, disability insurance, and a generous pension and leave package.

Please, submit your resume to Heather McNair, Director of Human Resources at hmcnair@augustapha.org by April 30, 2025.

We are conducting a confidential search for an Accounting Specialist to join our client’s team. This Housing Authority is located in the Greenwood / Anderson   (Upstate) area of SC. The role is responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting and industry standards. This position also serves an administrative support role including managing the office as well as benefits, payroll and the agency waiting list.

Responsibilities

• Answers telephone, screens calls, and greets visitors coming in the office.
• Enters and posts invoices into the financial accounting system.
• Enters and updates payroll information.
• Reviews applications and documentation for completeness, logs applications and inputs data into computer and maintains the waiting list.
• Accurately enters waiting list application information into appropriate system, keeping information up-to-date, and ensuring correct coding.
• Administers and coordinates various employee benefit programs Responsible for requisition and purchase log system and records.
• Enter data accurately into accounting software Responsible for tax payments and recordkeeping, ensuring compliance with local, state, and federal regulations.
• Collaborate with team members to support month-end and year end closing activities.
• Maintain organized documentation for audits and internal reviews.
• Prepare financial reports as needed.

Experience

• Proven experience as an Accounting Clerk or in a similar role is preferred.
• Familiarity with accounting software
• Strong understanding of GAAP principles and tax regulations.
• Excellent data entry skills with a keen eye for detail.
• Ability to analyze accounts and reconcile discrepancies effectively.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Effective communication skills to collaborate with team members and stakeholders.
• Public Housing Certificate preferred

We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our agency team. For those interested please send a resume and cover letter to Elizabeth@bracketthr.com with the subject line Accounting Specialist.