The Canton Housing Authority is seeking an experienced and innovative public housing administrator or Executive Director to oversee and direct a small public-housing agency located in Canton, Georgia, having 145 public-housing units, along with an anticipated future non-profit to engage in housing-related projects, including pursuing available grants.  The Executive Director supervises between 2 to 7 employees.  (See attached Job Description).  The position reports to a Board of Commissioners who have presently undertaken a proposed RAD development potentially involving the use of tax credits and new construction.  This PHA is presently pursuing but has not yet converted any of its public-housing units to RAD but do expect to convert.  Persons who also have development and LIHTC related experience are encouraged to apply.  All interested persons and resumes should be mailed, or emailed, to the following address by no later than July 16, 2021:

Canton Housing Authority
Attn:  Stewart Duggan
P.O. Box 5007
Rome, GA 30162-5007
isduggan@brinson-askew.com

Canton-Housing-Authority.Executive.Director.Job-Description.June_.2021

Director of Finance
Pay: Starting at $75,000/year
Resumes can be emailed to HR@nwgha.com

Position Summary

Under the direction of the Executive Director, the Director of Finance is the chief financial officer and is responsible for administering the fiscal operation of the Authority, including accounting, financial reporting, budgeting and budgetary controls. Must understand the Authority’s mission and assist the Executive Director in the development of the mission and the means of attaining the goals of the Authority. The position is responsible for the direction, supervision and fiscal affairs of the procurement and the nonprofit functions of the authority.

Major Duties and Responsibilities

  • Must be a leader of significant systems, people, and resources necessary to accomplish the mission and goals of the Authority.
  • Provides the implementation, maintenance and control of all fiscal affairs of the Authority including the oversight of the procurement, information technology, human resources and the nonprofit organization functions and operations.
  • Prepare projections of proposed projects and programs to determine their feasibility including funding sources.
  • Monitor the progress of programs and funding sources and provide reports of such progress to the Executive Director and Board of Commissioners.
  • Implement internal control policies and procedures that will insure accurate and timely recording of all routine accounting transactions.
  • Ensure specific control procedures are performed on a monthly basis for all balance sheet accounts and for the following income statements accounts: Operating subsidy revenue, Grant revenue, Year to date and inception to date, all types of management fees revenue and expense, Payroll expense (All payroll expenses posted to the general ledger should be identifiable and reconcilable to payroll tax forms including the Federal form 941 and the Georgia Unemployment Tax returns.)
  • Conducts periodic internal audits of all Authority departments relative to financial operations, controls and reporting procedures and submits summaries to the Executive Director, as directed.
  • Prepares monthly financial summaries and budget updates for review by the Executive Director and Board of Commissioners.
  • Arrange financing of those budgets from whatever sources are available. This would include seeking out funding sources and devising innovative funding resources.
  • Coordinates all activities of the Finance Department of this Authority.
  • Reports all Finance Department activities to the Executive Director.
  • Prepares cash flow and availability information in a timely manner.
  • Ensures that all financial operations are in order, on time and that all aspects are clearly and well documented.
  • Performs and/or supervises monthly reconciliation, the closing of books at the fiscal year end, prepares statements for financial reports and prepares detailed account analyses as directed.

Required Qualities

  • Integrity and Trust – Show consistency between words and actions.
  • Protect confidential and sensitive information.
  • Effectively handles emotions, including anger and frustration.
  • Ethics and Values – Engages in open and honest dialogue with others. 
  • Treat all individuals (residents, staff and guest) respectfully, professionally and fairly.
  • Customer and Team Focus – Establish and maintains effective customer relationships. 

Required Knowledge, Skills and Abilities

  • Thorough knowledge of the laws and administrative policies governing PHA financial and budgeting practices and procedures.
  • Thorough knowledge of bookkeeping and accounting principles, methods and practices, including GAAP and HUD accounting requirements.
  • Considerable knowledge of computers, computerized systems and the use of computers for financial and other operations.
  • Considerable knowledge of the general principles of finance, including budgeting and reporting.
  • Ability to prepare informative financial reports and to maintain exacting accounting records and to prepare accounting reports and statements of some complexity.
  • Ability to establish  and maintain effective work ng relationships with other employees, supervisors and the public.
  • Ability to effectively supervise subordinate staff.

Education and Experience

  • Graduate of an accredited college or university with a Bachelor’s Degree (Master’s Degree preferred) in accounting, finance, public administration or a related field.
  • A minimum of five (5) years’ experience in financial management and planning, analysis and budgeting, preferably with public housing experience, of which two (2) years included managing and supervising subordinate staff, or any equivalent combination of relevant education and experience to meet the required knowledge, skills and abilities.

Special Requirements

  • Ability to be covered under the Authority’s fidelity bond.
  • Possession of a valid Georgia driver’s license.

The Tifton Housing Authority is now accepting applications for the position of Operations Coordinator.  You may request applications be emailed between 9:00 a.m. and 6:00 p.m. beginning Tuesday, April 20, 2021.  Applications must be received no later than 12:00 noon on Thursday, May 20, 2021. Applications may be requested by sending an email to info@tiftonhousing.org and returned to the same email address or mailed to the Tifton Housing Authority, P. O. Box 12, Tifton, GA 31793.

The Operations Coordinator is responsible for work involved in coordinating operational duties such as contract management, policy formulation, statistical reporting, and website management. Other duties include Section 3 reporting, preparing THA descriptive literature, and acting as the safety officer.  Regular duties require the exercise of mature independent judgment and thorough knowledge of pertinent Housing Authority policies and HUD regulations, as well as state and federal laws regarding but not limited to procurement, housing, and information management. Position requires 5 years experience in housing management, office management, business administration or a related area. Graduation from an accredited college, technical school, or university in office management, business administration, or a related field. Class C State of Georgia motor vehicle operator’s license required.  Bondable. Full benefits. Minimum starting salary $40,011.73. Drug screen, Department, and criminal background check required.

The registration and hotel information for the 2021 GAHRA Summer Maintenance Workshop that will be held in Macon, Ga. on  July 13-15, 2021 is now posted on the GAHRA website.  Please take advantage of the early bird registration and save which ends June 18, 2021.  The hotel cutoff date is June 18, 2021 and if you need a room please call and reserve it by June 18, 2021 in order to make sure you have a room upon arrival.  The training will be valuable to all attendees as well as their Authorities.  Hope to see you there.

The Calhoun Housing Authority is seeking an experienced and innovative public housing administrator to oversee and direct a public-housing agency located in Calhoun, Georgia, having 249 public-housing units, along with an affiliated non-profit that also engages in housing-related projects, including pursuing grants.  The Executive Director supervises between 9 and 12 employees.  (See attached Job Description).  The position reports to a Board of Commissioners who have expectations for the agency to perform at a high-performer status.  This PHA has not converted any of its public-housing units to RAD, and persons who also have development and LIHTC are encouraged to apply.  All interested persons and resumes should be mailed or emailed to the following address:

Calhoun Housing Authority
Attn:  Stewart Duggan
P.O. Box 5007
Rome, GA 30162-5007
isduggan@brinson-askew.com

Calhoun-Housing-Authority-Job-Description-Executive-Director-Revised-03.16.2021

Maintenance Mechanic –  FULL TIME

The Housing Authority of the City of Canton is seeking a Full-Time Maintenance Technician. The CHA is a small housing authority with a total of 145 low-income public housing units on three sites.

This type of work involves the performance of diversified duties in connection with repairs to and maintenance of buildings and grounds requiring many skills such as carpentry for woodwork repairs, plumbing repairs, electrical and painting work. The qualified individual is expected to have general knowledge of and manual skills in repairing such items as plumbing, heating valves and pipes, electrical switches, water heaters, stoves, refrigerators, windows, doors, mechanical equipment and carrying out a full set of maintenance duties. The Maintenance Mechanic may be required to work under inclement and undesirable conditions. The qualified individual will sometimes work independently and other times he/she will work closely with supervision. Work is often reviewed while in progress and upon completion for quality and timeless of performance.

Candidate must have a valid Georgia driver’s license, High School Diploma or GED equivalent. Must be able to pass a pre-employment drug test and background check. Five (5) years of experience in building maintenance, plumbing, painting, cleaning and/or an equivalent combination of technical training and experience to meet the required knowledge, skills, and abilities. Must have a valid State of Georgia vehicle driver’s license. Must be bondable. HVAC certification or ability to obtain EPA certification for the proper handling of Freon and other refrigerants within twelve (12) months. Must be able to lift large items, climb, stoop, stand for long periods, carry, load and unload, move large items and other related physical activities common to maintenance work.

Resumes and employment applications will be accepted through March 23, 2021 at 12pm at the information listed below. Candidates are encouraged to review the qualification requirements and submit specific evidence of experience in the above areas. NO PHONE CALLS PLEASE. Resumes should be submitted to:

Canton Housing Authority
Attn: Mr. Marzine Q. Hudson, Executive Director
mhudson@cantonha.org
1400 Oakside Drive, #76
Canton, GA 30114

The Housing Authority of the City of McDonough is seeking a Part-Time Accounts Payable Clerk. The MHA is a small housing authority with a total of 118 low-income public housing units on three sites. We do not operate the HCV Program. 

Cover letter and resume will be accepted through March 1, 2021 at 12pm at the information listed below. Candidates are encouraged to review the qualification requirements and submit specific evidence of experience in the above areas. NO PHONE CALLS PLEASE.  

Cover letter and resume should be submitted to:

Shanicki Burton, Executive Director
McDonough Housing Authority
P.O. Box 23
345 Simpson Street
McDonough, GA 30253
Fax: 770-957-1593
Email: sburton@mcdonoughha.org
McDonough Housing Authority is an Equal Opportunity Employer.

PART-TIME ACCOUNTS PAYABLE CLERK- MCDONOUGH HOUSING AUTHORITY

General Statement of Duties:

Under general supervision of the Executive Director, performs Authority accounts payable duties and maintains accounts payable written and electronic records and associated documentation. Responsible for preparation and management of accounts payable and accounts, receivable records, grant management and other related accounting functions that promote the MHA mission.

Essential Job Functions:

1. Responsible for all data entry relating to the accounts payable function including, but not limited to: verification of vendor payment statements by cross-checking against appropriate payment or purchase orders to validate (1) all items were received as ordered, (2) item/service costs agree with original price quote at time of order, and (3) appropriate program(s) are charged for cost of purchase/service.

2. Process employee payroll as directed by Executive Director.

3. Perform necessary Human Resource duties as directed by Executive Director.

4. Preparation and management of financial records as directed by Executive Director.

5. Classify billings and enter into accounts payable system for timely payment

6. Enter client payments from different housing projects.

7. Update and reconcile depreciation ledger.

8. Reconcile investment statements.

9. Assist in maintaining accounts receivable, accounts payable and subsidiary ledgers.

10. Prepare 1099’s and required HUD financial reports with proper documentation.

11. Promptly pays all utility (electric, gas, waste, water) bills and reviews each to ensure that excessive utility usage is reported to the Executive Director for review.

12. Prepares invoices for payment.

13. Performs daily/weekly deposits. 

14. Creates new Vendor files as needed. Also collects W-9 information from new vendors.

15. Responsible for closing A/P Month End and Fiscal Year End.

16. Responsible for maintaining, supporting, and promoting a safe work environment while complying with all safety rules, policies, and procedures.

17. Performs other duties as assigned.

Additional Essential Job Functions

1. Assists the Executive Director directly in the administration of personnel policy and associated matters.

2. Responsible for procurement of office supplies, materials and equipment.

3. Types and maintains requested files for the Executive Director.

4. Performs all related duties as required.

Required Knowledge and Abilities:

1. High school graduate, and/or any combination and experience equivalent to two years of college course work in business administration or accounting.

2. Some accounts payable background required and demonstrated knowledge of accounts payable.

3. Strong analytical and organization skills.

4. Accuracy and precision when working with figures.

5. Ability to function courteously and professionally with vendors, employees of the Authority, the public and judicial system.

6.  SACS preferred but not required. 

Physical Requirements

1. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

2. Work requires reaching, fingering, grasping, and repetitive motions.

3. Vocal communication is required for expressing or exchanging ideas by means of the spoken word.

4. Visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Special Requirements:

1. Valid Georgia driver’s license required and must maintain eligibility for coverage under the Authority’s automobile insurance.

2. Must complete a criminal background record.

The Canton Housing Authority is seeking  experienced housing professionals to serve as its Property Managers. The CHA is a small housing authority with a total of 145 low – income public housing units located on three sites. CHA does not operate the Housing Choice Voucher Program.

The ideal candidate must possess a range of skills and abilities in order to qualify for this position. Bachelor’s degree preferred in human services, social work, or public/business administration or related field. Minimum of four (4) years of public housing or property management experience in HUD programs required, Rent Calculation Certification, Occupancy Specialist Certification and EIV Certification (all required within six (6) months of hire; Public Housing Manager Certification required within one (1) year of employment. Experience in SACS software preferred. Experience in low-income housing tax credit (LIHTC).

Cover letter and resumes will be accepted through March 3, 2021 at the information listed below, no phone calls please. Candidates are encouraged to review the full job description below and submit specific evidence of experience in the above areas. Cover letter and resume should be submitted to:

Canton Housing Authority
Attn: Mr. Marzine Q. Hudson, Executive Director
1400 Oakside Drive, #76
Canton, GA 30114
Email: mhudson@cantonha.org

Position Title:           Property Manager
Report To:                Executive Director
Work Schedule:     Full Time
Status:                      Regular Position
Wage/Hour Laws:  Exempt

Position Summary

The Property Manager is the primary representative of management to the residents and the public. This employee has the direct responsibility for the day-to-day operation of the assigned project. The Property Manager is the management vehicle for implementing all of the policies and procedures established by Canton Housing Authority (CHA).

Major Duties and Responsibilities

  • Maintain the business office for the efficient operations of the community; ensuring the business office is open and operational in accordance with established guidelines and CHA policy.
  • Maintain bulletin board with required documentation.
  • Maintain visibility at each of the communities; conduct daily outside inspections to ensure it is maintained according to CHA standards.  Drive through community’s daily and walk weekly, noting deficiencies and leaving warnings. 
  • Responsible for all evictions based on CHA policies including, scheduling Grievance Meetings and attending court hearings.
  • Assist in planning and implementing safety and security programs, promote residents’ involvement, and serve as a liaison with the Onsite Officers; assists in the eviction of violent or criminal residents, and maintain a list of emergency telephone numbers as well as enforce safety and fire prevention.
  • Supervise daily operations of maintenance staff and ensure proper project management activities.
  • Establish and maintain all office procedures, files and records, reports and systems as are needed to manage the community according to the policies and procedures of CHA and HUD regulations.
  • Show vacant apartments and sell prospective residents on the desirability of the unit and community to maximize occupancy of assigned project.
  • Supervise and direct the scheduling of all maintenance necessary to maintain the units in accordance with UPCS standards.  Initiate work orders and monitor completion to minimize turn-around time.
  • Manage the community facilities; participate in planning new or remodeled facilities and/or equipment purchases; schedule and administer the use of facilities and equipment as needed.
  • Accept applications and screen applicants in accordance with CHA policy; complete lease-up process. Conduct tenant orientation; review and explain lease requirements to help ensure compliance with the lease requirements and occupancy policies. Issue lease violations, conference with residents and initiate the eviction process when needed.
  • Create and maintain a waiting list of eligible applicants in accordance with CHA waitlist policies.
  • Handle residents’ complaints and concerns and make appropriate referrals to outside agencies as needed.
  • Identify and recommend improved methods for providing Resident Services, planning and implementing social service programs, reducing operating expenses and maintaining the physical assets of the community.
  • Inspect maintenance work to ensure that work orders are completed and the quality of work is acceptable. Submit monthly work-order report to the Executive Director.
  • Perform move-in, housekeeping and pest control inspections of all units in accordance with CHA housekeeping policies and UPCS standards.  Initiate work orders for repairs and damages as needed.
  • Ensure rent calculations, initial, annual and interim recertifications are completed in accordance with HUD regulations and CHA policy. Monitor and track residents to ensure compliance with Community Service and Zero Income requirements; submit monthly reports as required.
  • Place purchase orders for maintenance supplies by established guidelines of CHA purchasing procedures. 
  • Prepare weekly management and occupancy reports as directed by management. Complete and submit to the Executive Director all required reports by established deadlines. 
  • Responsible for collecting rent and all financial transactions are handled in accordance with all established procedures and CHA policy. 
  • Work closely with Executive Director in creating and implementing marketing strategies to help maintain established occupancy standards.
  • Integrity and Trust – Show consistency between words and actions.
  • Protect confidential and sensitive information.
  • Effectively handles emotions, including anger and frustration.
  • Ethics and Values – Engages in open and honest dialogue with others. 
  • Treat all individuals (residents, staff and guest) respectfully, professionally and fairly.
  • Customer and Team Focus – Establish and maintains effective customer relationships.
  • Demonstrates effective customer relationships.
  • Perform other duties as required by the Office Administrator and the Executive Director.

Required Knowledge, Skills, and Abilities

  • Thorough knowledge of Housing Authority’s public housing program.
  • Thorough knowledge of HUD rules, regulations, and policies on leasing and occupancy.
  • Knowledge of modern office practices and procedures.
  • Knowledge of report preparation techniques.
  • Skill to operate personal computer, typewriter, calculator, and other common office machines.
  • Ability to physically assess the units.
  • Ability to make mathematical computations with speed and accuracy.
  • Ability to understand and follow written and oral instructions.
  • Ability to maintain moderately complex clerical records and prepare reports.
  • Ability to establish and maintain effective working relationships with residents, Housing Authority employees, public officials, and the general public.
  • Ability to pass the Public Housing Management Test within one year.

Minimum Education, Training, and/or Experience

The successful candidate must have a minimum of a two-year degree from an accredited college or university and/or two years of  experience in public housing or property management.  Ability to manage a high workload, multitask projects, and completing priorities, with strong attention to details, excellent organizational skills, and the ability to work well under pressure.